Project Coordinator


Mission

Support our advertising campaigns by organizing, scheduling, tracking, reporting and managing partner relationships.

Liaison between our media partners and our clients

Collect all necessary affidavits, media spot times and other proof of performance elements to provide clients with a campaign recap, complete with Post Buy Analysis reports

Would work closely with the president of the company and would report directly to the president

Requirements

• Must be able to work under tight deadlines in a fast-paced, entrepreneurial environment

• Excellent project management skills, communication skills, attention to detail, and a positive, flexible can-do attitude are required

• Must be comfortable speaking directly to clients and vendors

• Must have excellent knowledge of PowerPoint and Excel

• Must be a strong proofreader

• Must be creative and can add to team brainstorm sessions

• 4-year degree in journalism, advertising, communications, marketing, etc., is strongly preferred

Day-to-day accountabilities include:

• Manage logistics (timelines, scheduling, events, etc.) for media placement and creative projects — every Monday, send weekly emails to clients reminding them of media placement/due dates

• Follows up with client/media partners on outstanding issues to keep project running smoothly

• Ensure that media partners are fulfilling all contractual items

• Manage media partners and creative partners to deliver media placement and creative on time

• Collect post logs, affidavits, e-tearsheets, ratings data, creative, etc., from our media partners

• Manage social media sites for Marketing Keys and also client partner social pages

• Write weekly blog post and monthly newsletter

• Call on agencies that do not place media and see if there is an opportunity to synergistically work together on future projects

• Help format and/or write new business presentations and campaign recap presentations

• Monitor current media campaigns/check creative for accuracy

• Proactively identify issues and fine solutions

• Keep track of company expenses and report them on a Excel spreadsheet

• Update weekly spreadsheets when new media is booked so we keep track of all media that is being placed

• Attend client meetings with the president of the company and contribute as needed

Skills

• Organizing - Can orchestrate multiple activities at once to accomplish a goal. Uses resources effectively. Arranges information in a useful manner.

• Writing - Effective writer in writing new business presentations; recapping clients' marketing campaigns in a PowerPoint format; organizing all proof of performance elements in presentation communication ability.

• Planning - Breaks down work into process steps. Anticipates and adjusts for problems and roadblocks.

• Time management - Uses his or her time effectively. Is a fast and accurate worker. Values time.

• Accuracy - Oversees the implementation of all media buys, assuring their accuracy as they have been planned.

• Informing - Timely with information.

• Problem solving - Strong self who is not fearful of acting with little or no direction if need be.

• Communication - Good listening skills backed by an excellent verbal, written, personal and presentation communication ability.

• Customer focus - Acts with client in mind. Establishes and maintains effective relationships with clients and gains their trust and respect.

• Technical skills - Strong computer experience with Microsoft Office. Mac experience preferred.

• Creativity - Creative thinker that is able to contribute to weekly staff brainstorm sessions, write compelling blogs and engaging social media posts.

Start date goal: Jan. 9, 2023

Hours: Monday-Friday, 9 a.m.-5 p.m. (there may be an occasional client event with additional hours outside of 9 a.m.-5 p.m.

Salary dependent upon experience and will be paid on the 1st and 15th.

Apply on the company website.